The launch of a Microsoft SharePoint-based system has considerably simplified the complex non-linear process of approval of various types of contracts. With this system, it has become easier to find bottlenecks and correctly redistribute the tasks between employees. The document approval process has become more transparent and manageable.

Business Situation

CJSC GM-AVTOVAZ is a joint Russian-American enterprise that manufactures Chevrolet NIVA SUV cars. To optimize the contract approval process, reduce the approval terms and the labor costs of the process, the company decided to introduce electronic document workflow. Noventiq was chosen as the IT partner because it proved its expertise in Microsoft product implementation during the previous projects with GM-AVTOVAZ.

Solution

Microsoft SharePoint was chosen as the platform for the information system. After the solution architecture development, Noventiq specialists have implemented a fully automated contract approval system.

Result

Employees have contract workflow templates, in which they can set the list and the order of approving departments depending on necessary parameters. The document automatically goes along the approval routes, which reduces the time required to make amendments. Employees can quickly search necessary documents by content, attributes, and contract type. Heads of units can delegate their approval rights to colleagues to avoid delays in document approval due to user unavailability.